Assessment Data Entry Time Cost
What data drops cost per teacher and across a school, in hours a year — including the analysis nobody counts.
Three data drops a year across eight classes at 45 seconds a pupil costs a teacher around 30 hours a year once assessment marking and data meetings are counted — roughly 1,800 staff hours in a 60-teacher school.
Assessment Data Entry Time Cost
Frequently asked
How many data drops should a school have?
There is no evidence-based number, and workload guidance in several systems explicitly warns against frequent collection. What reviews do agree on is that the marginal value of the third and fourth drop is very low and the marginal cost is identical to the first.
Is the entry itself the expensive part?
Usually not. Deciding the grade is what takes the time, and the assessment that generates it takes far longer than either. A tool that speeds up typing addresses the cheapest step.
What is a reasonable challenge to make?
Ask what decision was made differently because of the last collection. If the answer is a conversation that would have happened anyway, that is the argument for two drops instead of four.
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