Parents Evening Scheduler
Slot length, overruns and breaks modelled against the real finish time rather than the printed one.
A parents evening of 30 five-minute appointments takes 2.5 hours on paper but about 3.3 hours in practice once a 1.5-minute average overrun and two breaks are included — which is why the last appointments routinely run half an hour late.
Parents Evening Scheduler
Frequently asked
How long should a parents evening slot be?
Five minutes is the most common length in secondary schools and ten in primary, where the teacher sees each family only once. Five minutes works only where a hard timer is visible to both sides; without one it becomes seven.
How do you stop appointments overrunning?
A visible countdown facing the parent, a scripted closing line, and a standing offer of a follow-up phone call. The offer is what actually ends the difficult conversations, because it answers the reason they are running long.
Should there be breaks?
Yes. Consecutive short conversations degrade quickly without them, and an evening scheduled with no break simply takes its break unplanned in the middle of an appointment.
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